Construction Project RFIs, Submittals & Transmittals
Clarify uncertainties and fill any information gaps with construction project RFIs, submittals, and transmittals.
Facilitate clear communication, prevent misunderstandings, and standardize the sharing of information
Ensure your time-sensitive documents are submitted, completed, and processed in order to stay on time and on a budget!
- Quickly send and track RFIs, submittals, and transmittals.
- Make it easy for recipients to read and respond to requests for information.
- Gain full visibility into documentation sent to recipients.
- Keep a delivery record of all RFIs.
- Store RFIs in a centralized database with pertinent information such as date, time, sender and receiver.
- Increase collaboration and decrease paper processes.
WHAT OUR CLIENTS SAY:
RFIs, Submittals, Transmittals Functionality
Streamlined RFI Process
- Manage Complete RFIs from one convenient location
- Stay organized and keep track of each RFI.
- Save time and attach an RFI to contemplated change orders and/or a change notice.
RFIs and Submittals Tracking
Increase visibility into RFI status updates. Access all history and stay up-to-date with the current statuses.
- Information is easily accessible at any time by any user.
- Attach documents, images, plans, or sample materials.
- Easily send submittals via email to multiple contacts.
- Clearly link responses to questions from the RFIs to track conversations.
Full Transmittal Capabilities
Create and send a transmittal within Jonas with the option to attach and view documents
- Send the transmittal of a specific type, response date, along with a receipt request.
- Record the send date, time, recipient, company, and email
- Maintain your records with full communication history.
Centralized Documentation Storage
Project managers can access all RFIs, submittals, and transmittals from one centralized location. PMs and project teams can also easily search for, and access, all the documents related to a construction project.
- No need to keep stacks of paper piled up and filed.
- All details and specifications are available from project management dashboards within Jonas.
- Drill down into the details of each RFI, submittal, and transmittal from one centralized location.
Complete Reporting Capabilities
- Produce timely reports to view job document logs by status, filtered by job, issued dates, required by dates, and overdue days.
- Run submittal reports by status, job, customer, required by dates, broken down by customer/supplier.
- Avoid instruction and approval delays with a back-and-forth communication trail.
Transform your documentation processes with Jonas Cloud
RFIs, submittals and transmittals are an essential part of communication in the construction process. Make sure your requests for information, transmittals, and submittals are securely stored in the cloud and integrated into your project management processes and workflows. Use Jonas Cloud to share, record, and track the project-related documentation so that it’s available to everyone involved at a click of a button.
Client Case Study
In order to help enrich the business through improved efficiencies, Metric realized that their current software solution was no longer going to meet their needs.
- Complete visibility into the business
- More efficient operation due to integration
- Automatic population of unions during the payroll process
- Ability to take on more projects without having to increase the number of back-office staff
- Ability to customize reports the way they want
Frequently Asked Questions
An RFI (request for information) is used to clarify any uncertainties or questions in construction work orders, plans, contracts, or other documents. Here’s how they work: once a question arises, general contractors, subcontractors, or other construction professionals submit an RFI to the client and the other party submits an answer to that question or clarifies any misunderstandings. RFIs play an important part in the communication around the entire project, so when questions arise, information is not left out and all clarifications are done in a timely manner.
At the same time, it’s important to avoid excessive RFIs which can evolve into false claims as one party tries to place blame on other parties for project delays and lack of information. When used properly, RFIs become a crucial tool to enable seamless communication and optimal project productivity.
Use them when sending important documents, files, drawings, or samples. If you need them later to prove that you sent the information, they’ll be able to provide the specific proof you need. Emails often get lost or accidentally deleted, so the more permanent records you have, the better.
Documentation paper trail is essential in the construction business. That’s why keeping track of all communication, for example, when certain documents were sent or changes were communicated, can be important when it comes to claims and lawsuits. Having the most accurate and organized documentation can save you a dispute.
