Procurement & Purchase Order Management Software
Avoid project and work order delays through superior inventory management.
- Track all items received for jobs, equipment, and work orders against original purchase orders.
- Stop your suppliers from overbilling you.
- Track when payments are made on purchase orders.
- Monitor the receipt of delivery of ordered goods.
- Address & resolve issues quickly with easy access to POs
WHAT OUR CLIENTS SAY:
Purchase Order and Procurement Functionality
Track Your Purchase Orders from Start to Finish
- Automatically create a committed cost in the job cost system
- Create releases against the original PO and track the status of shipments.
- The system will adjust POs based on received items.
Simplified Procurement Solution
The procurement module provides several ways to generate purchase orders so you can choose the most appropriate method for each job.
- Easily replenish inventory stock and automate requisition orders.
- Proceed with procurement manually when it fits your job or work order.
- Automatically generate POs, when inventory minimums are hit.
Keep Accounting and Operations in the Loop
Jonas Construction’s purchase ordering system has robust integration into job costing, inventory, work order, equipment, and G/L.
- With PO integrated to accounts payable, easily report on original vs remaining commitments.
- Match your POs to your jobs/work orders, equipment, and G/L.
Manage Your Purchase Orders Anywhere with Jonas Cloud
With Jonas Cloud, the purchase order and procurement management system helps you create purchase orders from any device at any time. Instantly know when POs have been approved or denied, and track when the purchase orders have been completed with the products delivered and the purchase order paid in full.
Client Case Study
ALLTRADE INDUSTRIAL CONTRACTORS INC. specializes in the industrial services, energy and utilities, automotive, and fabrication industries.
While improving their job cost, tracking, and reporting capabilities, Alltrade determined that their current construction software system was unable to take them to the next level.
- Improved purchase order management which provides a more accurate picture of job costing.
- Ability to put the cost of the tool against the job.
- Ability to achieve around a 90% reduction in reporting time per month
- More efficient job management.
Frequently Asked Questions
There are many types of construction documentation that have similarities. What makes a purchase order (PO) similar to a contract is the workflow. When a PO has been submitted and accepted, it becomes a legally binding document. In fact, a purchase order is a legally binding agreement even when there is no existing contract between a supplier and a contractor.
Contracts in the construction industry are a lot more detailed than a purchase order. For this reason, a substantial transaction, especially when it’s spread across a longer period of time, requires a contract in addition to purchase orders.
Invoices are documents that suppliers send to buyers, where they summarize the products (equipment or inventory) that they have purchased or have agreed to purchase. Invoices will usually reference a purchase number, if there is one, to assist with record-keeping and avoid confusion. These two types of construction documents supplement each other but they serve different purposes.
- Eliminates employee/human error with improved accuracy through a fully automated PO process.
- Increases efficiency by eliminating redundant manual tasks.
- Provides detailed insights into company spending with real-time expense management.
- Provides complete visibility and access through the click of a button from a mobile app or desktop.
Learn More About
Purchase Orders and Procurement in Construction:
Stay on top of your purchase orders!
Start managing your purchase orders and procurements like a pro.
