When it’s Time to Switch from QuickBooks to an ERP Solution

May 23, 2019



As contracting businesses continue to grow, relying on Excel spreadsheets for accounting and Job Costing becomes a limitation. When this occurs, many businesses leverage QuickBooks for Contractors, as their work becomes more complexWith QuickBooks for Contractors, invoice entry is extremely simple to do, and you are able to run basic reportsFor small contractors, QuickBooks is the perfect introduction to basic accounting software.  

As contractors grow however, QuickBooks may become limited for more advanced functions that are required. Vital functions like detailed job costing and complex payroll need to be handled outside of QuickBooks, thus spreading data across multiple systems. Many contractors quickly learn that despite QuickBooks being a tremendous accounting resource, it is lacking in other important areas.  

If you are a contractor looking for a simple accounting system, QuickBooks for Contractors might be the choice for you. If you are beginning to notice its shortcomings, and are seeking a more complete and integrated software, then it might be a good idea to look at a full ERP solution. 


When to consider switching from QuickBooks to an ERP: 


  1. Lack of visibility into vital business metrics. 

Full ERP solutions provide increased visibility as compared to accounting-only solutions. Executive dashboards, robust reporting solutions and extensive drill-down capabilities make it easy for owners and managers to see how the business is doing, in real time. With business intelligence and advanced analytical tools, contractors are able to make more accurate and informed decisions.  


  1. Little control over your numbers. 

Because of the integrated nature of ERP solutions, businesses will be able to have full confidence that their numbers are correct. From a financial perspective, estimates, projects, change orders and accounting are all housed within one system. This provides businesses with one access point for important data that they can recall in seconds. Although QuickBooks provides accurate financials, other important metrics are spread out among various systems or in excel spreadsheets 


  1. Too many systems that don’t integrate. 

With QuickBooks taking care of accounting, other solutions are needed for document management, project management, payroll, inventory and dispatching. As businesses scale, maintaining all of these systems becomes difficult and there is no single source of truth. Maintaining various systems leaves your business at the risk of payment increases, secure information getting into the wrong hands, or lost information. With an integrated construction & service solution, businesses can feel confident that all important functions are stored safely under one roof, giving your business one location for all important information. 


  1. Manual processes are extremely time-consuming. 


Despite having your accounting safe with QuickBooks, businesses are still relying on spreadsheets and Word Documents to transfer and store information. If this is the case, businesses are forced to rekey duplicate information in various systems, which is extremely time-consuming and prone to human error. In addition, having few staff members with knowledge into these very specific processes, businesses risk this information being lost due to employee turnover, retirement or illness. A fully-integrated ERP allows you to create processes that are standardized, efficient and easy to learn, which leaves your business prepared for the unexpected.  


  1. You’re not working with industry experts.  

Although QuickBooks customer support is known to be excellent, this may not be the case with other software or point solutions the business is using. For example, by using multiple systems used for payroll, project management and service management, seeking support and training from various places may become an issue. In addition, many of these points solutions work with various industries, and therefore not an expert in construction and service processes. 

With an ERP solution designed for your industry, you will be guaranteed to work with experts who have tremendous experience in the construction and service industry. Everyone from implementation consultants to support reps have a full understanding of your industry and with this knowledge, can help get your staff fully trained in a timely manner, and provide your business with solutions quickly and efficiently.  

Category: Operations

Add Pingback

Please add a comment

You must be logged in to leave a reply. Login »

Jonas Construction Software in 90 seconds

Category List

Tag List

web-based construction software2
hiring employees construction1
construction software for service management11
project management software2
electrical contracting software2
construction software for accounting8
cloud software1
purchasing software1
contractor software8
mechanical contracting industry outlook1
design build software2
construction and service management software1
construction software for accountants8
cloud software solutions1
visualized reporting1
electrical contractor software3
construction bring your own device policy3
construction service management software13
construction software44
mechanical contractor software5
specialty contractor software2
design build growth and survival guide1
buying software1
software selection checklist1
change management for IT implementations1
software vendors1
modern construction company3
true cloud1
construction solution1
service management software1
construction management software40
technology roi1
contracting software1
electrical contracting industry outlook1
construction software successful implementation2
construction software buying guide2
software for design builders1
cloud-based construction software3
construction software solution5
software selection1
construction guide1
general contracting software2
IT strategic planning1
success onboarding strategies1
mechanical contractor growth and survival guide1
construction management2
hvac contractor software5
software for contractors2
integrated software solutions1
software selection guide bundle1
business intelligence2
migrate software1
construction software for project management11
software selection guide3
mobile construction software4
gps routing1
choosing the right construction software1
project management1
support services6
construction business management software13
mechanical con1
integrated software1
integrated construction software4
construction software selection guide1
best construction software4
service and construction management software1
design build industry outlook1
accounting software1
position construction and service management software1
construction software for service managers11
construction service software4
general contracting industry outlook1
general contractor software2
change management1
position construction management software1
contracting business1
cloud-based software1
construction reporting software1
software for electrical contractors1
design build contracting software1
IT implementations1
construction software case study2
bring your own device policy3
construction accounting software13
construction project management software11
construction software blog6
construction software for project managers12
service management1
gps technology1
mechanical contracting software3
construction scheduling software1
construction software implementation2
electrical contractor growth and survival guide1
mobile data1
dispatch software1
construction software for owners13
automated construction software3
general contractor growth and survival guide1
construction blog1
enterprise business intelligence1
selecting construction software1
construction software functionalities1
management software6
construction software for contractors4
concrete construction software1
Quickbooks software1
construction software features1
software case study2
mobile software solutions1
construction management software selection guide1
construction document management1
cloud construction software4
construction BYOD3
point solutions1
onboarding construction industry1
software selection process1
construction software solutions1
construction softare1
service software1
mobile solutions2
construction software selection process2
contracting website1

Tag Cloud

construction bring your own device policymechanical contractor growth and survival guideconstruction software for accountantsgps routingautomated construction softwareposition construction management softwarecontracting softwareconstruction software selection guidechoosing the right construction softwaremechanical contractor softwareconstruction document managementconstruction software for contractorsconstruction blogconstruction guideservice softwaregps technologyaccounting softwarepoint solutionsmanagement softwaretrue cloudconstructionservice management softwaremobile datasoftware for design buildersdesign build industry outlookintegrated construction softwaregeneral contractor softwarecontracting websiteconstruction software selection processonboarding construction industrysoftware selection checklistsoftware vendorssoftware selection processhiring employees constructiontechnology roiweb-based construction softwareconstruction BYODcloud software solutionsconstruction software for service managementelectrical contracting industry outlookconstruction project management softwareconstruction software for accountingconstruction software for project managementconstruction software functionalitiesconstruction solutionspecialty contractor softwaremodern construction companybest construction softwareservice and construction management softwarecloud softwarevisualized reportingselecting construction softwaremigrate softwareconstruction software featuresdesign build contracting softwareintegrated software solutionsconstruction software for project managersconstruction softwareproject management softwaresoftware case studyconstruction softareconstruction software case studyBYODsuccess onboarding strategiesconstruction software for service managersinterviewsoftware selection guidesoftware for electrical contractorsmechanical conbring your own device policyelectrical contracting softwareconstruction software solutionconstruction service softwaregeneral contracting softwarehvac contractor softwaregeneral contractor growth and survival guideconstruction managementconstruction management softwarecontracting businessmechanical contracting industry outlooksoftware for contractorsconstruction software for ownersconstruction software buying guidemobile software solutionsconstruction reporting softwareconstruction software solutionschange managementconcrete construction softwarecontractor softwaredesign build softwarecloud construction softwarebusiness intelligenceIT implementationschange management for IT implementationscloud-based softwareconstruction and service management softwareelectrical contractor softwareQuickbooks softwaremobile construction softwareconstruction software successful implementationbuying softwareconstruction accounting softwareservice managementaccountingmobile solutionsmechanical contracting softwarepurchasing softwareconstruction software blogproject managemententerprise business intelligenceposition construction and service management softwareconstruction scheduling softwareconstruction management software selection guidesoftware selection guide bundleconstruction service management softwaregeneral contracting industry outlookcloud-based construction softwaredesign build growth and survival guideelectrical contractor growth and survival guidedispatch softwaresoftware selectionsupport servicesconstruction business management softwareintegrated softwareconstruction software implementationIT strategic planning